On this same day last year, I stood for a good 4 hours (6 including ingress), smiled endlessly and ensured everything was going right for my first actual event- a triple birthday celebration for Saffron, Brie and Bleu Chua.
I went home with really tired and aching knees and legs but it was among the BEST DAYS (apart from giving birth of course and getting married) OF MY LIFE.
I won’t forget that first event ever – along with the super fun surprise dance number prepared by Saffron for his guests and the beautiful beautiful styling by Indy of She Dreams in Ink. I can’t forget how she prettified a basketball court and turned it into a huge backdrop for a kiddie party.
On that first event, I had my first taste of pushing suppliers to do their best and deliver requirements on time. I remember prodding my good friend Jayson of Starfish Media re the onsite photo slideshow, calling food cart suppliers to come on time, and going to and from the catering staff to check on all the table numbers as the celebrants’ grandparents arrived first in the venue.
We had more than 100 guests and about 70 kids with yayas all in all – the big venue was almost filled and it was such a big event I was really surprised I was able to manage, together with my ever reliable team of Johnsel, Marj, Allan and then Cha.
I also had a few episodes from my first event that I learned from, and I carry the lessons today. And that is basically what I’d like to share in this anniversary post:
- ARM YOURSELF WITH THE RIGHT DETAILS. – Since I was hired as an event coordinator, I have to make sure I have all the right details (from supplier names to contacts to deliverables and even balances) even before the day of the event itself. This way, I come to the battle prepared- I know who to look for what and earn the right to prod them for their requirements. I have files on my laptop, on two mobile phones and even on my notebook just to be very very sure.
- BE PATIENT. – One of the characteristics of an event organizer according to Teena is being patient. When I heard of this, I doubted for a second whether I would be fit for this because I WAS AND AM NEVER PATIENT ENOUGH. But I realized while doing events, that I could still be patient if I tried. Patience goes a long, long way in dealing with clients and fellow suppliers- because if I just give in at once, then I might even cause the bigger problem for all of us. I’ve learned to keep quiet when I should, speak up when necessary and walk away when things aren’t really working anymore.
- DEMAND BUT BE GENTLE. – As a coordinator, I carry the heavy burden of ensuring that everything goes as planned. And so my team would see and hear me pushing every person in the room, asking suppliers for some gargantuan requests to make things even better or prettier. I have always been demanding personally, and I feel it has been a liability, but for this job, my being demanding has pushed suppliers to finish on time, deliver best results and think out of the box. Of course the key to getting what you want is knowing how to ask for it- and the secret is not to overpower or to intimidate, but to befriend them or ask them if it’s workable or not. I can always demand and push for my way, but I should always be ready to know and to accept if it’s too impossible or if it’s not cost-efficient.
- ENJOY THE SHOW. – Admittedly, I have been very hard on myself when I am doing events. You rarely see me sitting down and just watching the show, because I always want to check if things are alright. I’d always ask my staff to check, double check things. I’m such a nagger, I know. I should and am trying to learn how to just enjoy it all (of course I do enjoy my events!) despite the pressure. Guess I just have to learn how to really enjoy the moment sometimes while I think about giving clients the event they deserve.
From Details Diva to Events by Lia, 37 events (30 parties/ baptisms/ Xmas parties, 6 weddings, 1 product launch), starting with 4 staff to now 15 coordinators- I’d have to say my little piece of “what if” in the past has come a long way today, just ONE YEAR later.
I’ve been blessed to have worked with my own supplier friends (Vj, Maja, Jayson and Joanne), found suppliers turned friends (Indy, Rj, Ryan, Jb), and worked with the industry’s best- Jason Magbanua, Gideon Hermosa, Teddy Manuel, K Cunanan, Passion Cooks, Hizons, Party Magic, Happy Folks, Harry Lim, Delightful Little Darlings, Lemon Three, Cradles by Anne Naig and so on and so forth).
As I celebrate my first (of many) year of doing events- let me post a shoutout to my starter team- Sel Hn Jo Marj Allan and Charlotte. THANK YOU GUYS for believing with me! Thank you to my whole team who has worked with me the past year Avon Ja Lester Mj Kayjay Rachel LaurennDianna Raffy Aia Pam!! ❤❤❤
Special mention to my power couple- my best friend JohnC and Monikka for pushing me and believing in me first.
Sa lahat ng nakatrabaho ko MARAMING SALAMAT at higit sa lahat sa mga naging kliyente ko na naging kaibigan ko na- MARAMING MARAMING SALAMAT!!!! ❤❤❤ (you are too many to mention tag ko nlng kyo)
I AM SO OVERWHELMED IT’S ONLY BEEN A YEAR AND YET HERE WE ARE!!!!!
Salamat Michelle Chiku for BELIEVING with me. Love you!!!
And of course to my family, my Mom who always promotes me thank you Ma Emma.
My husband Eder for driving for us and fetching us when you can, and to Aiyah my inspiration for making all things beautiful.
TO MORE AND MORE YEARS FOR EVENTS BY LIA!!!!